FleetCollect, a trucking-compliance software platform for owner-operators and small fleets, has unveiled a new IFTA audit-readiness resource designed to simplify the often-daunting process of state fuel-tax audits. The announcement, made on August 14, 2026, pairs a comprehensive guide detailing what auditors require with an iPhone app that automatically captures the necessary data. The app logs state-by-state mileage and fuel purchases in the background, then exports the records as XLS, XLSX, and CSV files—formats commonly accepted by tax authorities.
Under the International Fuel Tax Agreement (IFTA), each member jurisdiction is required to audit approximately 3% of its licensed accounts annually, with many selections made at random. This means an operator can be audited without any wrongdoing. Carriers must retain distance and fuel records for four years, and audits can reach back that far. For drivers relying on paper logs and a shoebox of receipts, reconstructing a year of travel on demand is the hardest part. The challenge is not whether the miles were driven, but whether the operator can prove where they were driven.
FleetCollect addresses this by recording a continuous GPS breadcrumb for every trip and assigning each mile to the correct jurisdiction using high-resolution state-line detection. Distances are computed from the GPS track, providing a timestamped, defensible record that includes dates, coordinates, route of travel, total distance, distance by jurisdiction, and vehicle unit number—core elements auditors request for GPS-based records. Drivers can also log fuel stops in seconds, capturing the date, station, gallons, price, and the state that earns the tax credit. A photo of the receipt is stored with the entry, ensuring the seller's address and fuel type are documented.
The app generates exports that meet auditor expectations. From any quarter or date range, users can produce a CSV summary, a multi-sheet XLSX workbook containing jurisdiction totals, a trip log with state crossings and highways, a per-vehicle breakdown, and raw GPS points, as well as a PDF summary. These same records that prepare an operator's quarterly IFTA return are the ones handed to an auditor. “Most owner-operators don't get audited because they did something wrong—they get picked at random, and then they're asked to rebuild a year of miles they never wrote down,” said Herman Armstrong, founder of FleetCollect. “The point of this is simple: the best time to have an audit-proof mileage log is the day before the letter arrives. If you're tracking with FleetCollect, the answer to an audit is a download, not a month of digging through receipts.”
FleetCollect's IFTA tracking is available now on the iPhone App Store and Google Play Store. The audit-readiness guide, including a full checklist of records auditors request, is available at fleetcollect.net. FleetCollect is operated by Solve For Solutions LLC of Carson, California, and also provides DOT Driver Qualification File management and a nationwide drug and alcohol testing consortium.
